14 November 2005 Pastoral Council Minutes
Attendees: [Use the Meeting Sign-In sheet to assist in completing the attendee list.]
Documents Reviewed: [list the documents presented/reviewed at the meeting]§ 9/26/05 Parish Council Meeting Minutes § Revisioning Pastoral Parish Councils Workbook Agenda: Imbed soft copy of the Meeting Agenda
_______________________________________________________________ Discussion [should include all items on the agenda]§ Father Tom opened the meeting at 7:00 pm with a prayer § Minutes from previous meeting were accepted § Update on Action Items: o Video Surveillance research ongoing and to be implemented over next 30-45 days o Youth members appointed to Parish Council (Chris Flow; Jenna Connelly) o New Music booklet is in development with a goal of completion by 1/31/06 § Amending the constitution to allow the new Youth member to have voting rights was discussed. According to by-laws, this amendment will be formally voted upon at the next council meeting. § Father facilitated the process of nominating and electing officers. Voting of new council officers: o Richard Page was elected as Secretary o Tyra Ricci was unanimously elected as Council Chair o Carol Lench was elected as Vice Council Chair § Father gave an update on the criminal investigation of the vandalism. There was similar vandalism in other community centers prior to that night and a spree the evening of our attack. It appears the attack occurred around 1:30 am. At this point the FDLE has no leads or suspects so there is concern of another attack. The need to keep the pressure on the sheriff was discussed. § Proposed new security measures, in priority: o Security guard onsite in the evening hours o Security system at Father’s home o Motion sensors in church with alarm and police notification after hours (through A to Z) o Video surveillance inside/outside of church o Better lighting on church grounds o Video surveillance at property entrance/admin offices o Swipe card locks to portable buildings o Entry Gate § Still gathering cost estimates for new security measures. A to Z proposed an estimate of ~ $1,100 for security at Father’s house. A to Z is developing a proposal for the motion sensors and video surveillance. Bill Liacono has proposed a video solution costing ~20k. The need for competitive quotes was discussed. The current plan for getting quotes from multiple sources appears reasonable. § Response time by police was asked. The current system has had quick response for the few false alarms we’ve had, but this topic will be researched prior to selecting a solution. § Securing the backside of the grounds was discussed. It is venerable, but the methods for security are likely expensive. We will wait to see how the back entrance is secured by the landlord and review needs as a future phase in our security measures. § Locking of the chapel is also a necessary change. This could change if the parish adopted Perpetual Adoration. § Father requested feedback on the use of video surveillance and an entry gate. § Father presented the proposed strategy for 2006 fund raising. We want to wait another year for anymore capital campaigning. Instead we should focus on a one year fund raising campaign to focus on the following: o Catholic Sharing Appeal o Hurricane Deductible Fund o Enhanced Security Measures o Setting a goal of $200,000 § The fund raising strategy will be based on a time, treasure, and talent approach. We will communicate these funding needs to parishioners and use a pledge card approach in mass with phone call follow-ups. A committee has been formed to develop and implement this plan. In addition, there are tax advantages for contributing this year due to the hurricanes. It was noted that it needs to be clear this is a different campaign from Building on Our Faith, but it should also be noted that our fund raising strategies our intertwined and success in this initiative will support our capital goals and objectives. § The need for council members to volunteer to participate on the committee to facilitate our fund raising strategy was discussed. Teresa, Joe, Tyra, and Carol volunteered to work on the committee. § Father handed out the Revisioning the Parish Pastoral Council Workbook. The Bishop wants each parish to develop a 5 year plan for goals & objectives to increase faith and Catholicism. § Father explained the process for how the plan will be developed. Starting from the National Directory of Catechesis as a framework, we will develop our goals & objectives and present them to the parish for comment and modification. Father demonstrated how the Workbook will be used to support the process. Homework assignments to come in the future. § Meeting concluded with praying the Our Father and adjourned. Decisions [list decisions made and action items assigned, if any]§ Newly elected council officers: o Tyra Ricci - Council Chair o Carol Lench – Deputy Chair o Richard Page - Secretary § Council agreed the use of video surveillance in the church is acceptable. § Consistent with the recommendations of the Finance Council, the enhanced security strategy will be to fill the priorities until the earmarked funds collected for vandalism are spent (~40k). This would probably accomplish all of the priorities mentioned above except an entry gate. Additional measures will be discussed with the Parish Council in future meetings. § Next Parish Council meeting will be held 1/23/06 Action Items [fill in as appropriate]
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